Privacy Policy
Pierogi Fest · Whiting-Robertsdale Chamber of Commerce
Effective November 10, 2026
Pierogi Fest is produced by the Whiting-Robertsdale Chamber of Commerce ("the Chamber," "we," "us"), 1417 119th Street, Whiting, Indiana. This policy explains what information we collect through pierogifest.net and our festival applications, how we use it, and the choices you have.
Information we collect
Information you give us
Applications. Food, craft, and entertainment vendor applications; parade applications; volunteer sign-ups; and sponsor inquiries. These can include your name, business name, email, phone, mailing address, Indiana tax ID, booth and utility needs, menus or product descriptions, photos, and website or social media links.
Vendor documents. Approved vendors upload documents such as certificates of insurance, health permits, and retail merchant certificates through a personal upload link.
Newsletter. Your name and email address if you sign up for festival updates.
Purchases. Merchandise or ticket orders placed through our online store. Card payments are processed by our payment provider; we do not see or store your full card number.
Information collected automatically
Our website is hosted by Squarespace, which records standard usage data (pages visited, browser type, approximate location, referring site) and uses cookies to run the site and measure traffic. We may also use Google analytics tools for the same purpose.
How we use it
Review applications and make vendor, entertainment, parade, volunteer, and sponsor decisions
Contact you about your application, booth assignment, schedule, documents, and festival logistics
Send invoices and track payments for booth fees and sponsorships
Confirm vendors meet insurance and health requirements
Plan the festival layout, including utility and placement needs
Send festival news if you subscribed (you can unsubscribe at any time)
Understand and improve how people use our website
What may be public
If you are an approved vendor, sponsor, or performer, your business or act name, booth number or stage time, and sponsor logo may appear on the festival map, schedule, website, signage, and social media. We do not publish your personal contact details, tax ID, or documents.
How we share it
We do not sell or rent your personal information. We share it only:
With service providers that run our systems for us: Squarespace (website and forms), Google Workspace (email, forms storage, document storage), and Intuit QuickBooks (invoicing and payments). They may use your information only to provide those services.
With government agencies when a permit or inspection requires it, such as health department or event permits, or when required by law.
With your permission, for any other purpose.
Connecting to QuickBooks
We use Intuit QuickBooks Online to create invoices and track payments. When we approve your application, we create an invoice in our own QuickBooks account containing your name, business name, email, and the fee owed. Payment status is synced back to our internal festival records. We do not access any QuickBooks account belonging to you.
How long we keep it
We keep application, invoice, and document records for as long as needed to run the festival and meet accounting, tax, and insurance obligations (generally up to seven years). Newsletter subscriptions are kept until you unsubscribe.
How we protect it
Records are kept in password-protected accounts. Access is limited to Chamber staff and the volunteers who need it to run the festival. Document upload links are unique to each vendor. No method of storage or transmission is completely secure, but we work to protect your information.
Your choices
Unsubscribe from festival emails using the link in any email.
Ask to see, correct, or delete the information we hold about you by contacting us. We may need to keep some records to meet legal or accounting requirements.
Cookies: you can block or delete cookies in your browser settings; some parts of the site may not work without them.
Children
Our website and applications are intended for adults. We do not knowingly collect personal information from children under 13.
Changes
We may update this policy. The effective date above shows when it last changed.
Contact us
Whiting-Robertsdale Chamber of Commerce
1417 119th Street, Whiting, Indiana
219-659-0292